If you plan to hold any kind of group outing or event that requires transporting people from one place to another, you may debate with yourself over how to logistically move all those people. Sure, they might all have their own cars, but that might defeat the purpose of keeping the group together. If you’re asking yourself when you should hire a charter service, read on for some tips from our charter bus service in San Francisco on how to know that you’re making the right choice.

1. You’re going a long distance.

Let’s say you’re planning a corporate outing from San Francisco to Las Vegas. Maybe your sales team hit a record and this was their prize. Or maybe you have been planning a youth outing to LA and you need a safe, secure way to give all of them rides. Whatever the case, when you’re going more than about 50 miles, you will begin to reap the economies of scale that come with taking a larger vehicle. If everyone drives separately, or even if some of them carpool with each other, they’ll all be wasting gas and putting wear and tear on their vehicles. Hiring a charter service saves everyone from that expense, and you can often even split the cost of the charter and get everyone to contribute their share.

2. The people in your group are unfamiliar with the destination.

There’s nothing worse than showing up to the intended location, only to realize that half your group didn’t make it because they got lost on the way there. With the advent of GPS units and Google Maps on everyone’s smartphones, this is somewhat less of a problem than it used to be, but it’s still an issue, especially for the people who are late adopters to these technologies. And the destination doesn’t have to be far away for your guests to be unfamiliar with how to get there.

For instance, let’s say you have a wedding here in the San Francisco area, but you have a lot of out-of-town guests coming to attend, and they’re unfamiliar with driving on San Francisco streets. Their hotel is in one location, the wedding ceremony is at another, and the reception is at a third destination 30 minutes away. Your guests will be grateful beyond words that they don’t have to figure out how to navigate the city. Instead, they will simply be able to enjoy celebrating with you without the stress of figuring out driving directions, addresses, and so forth.

3. There will be alcohol involved at your gathering.

If you are offering an open bar or serving alcohol at your event in some context, you’ll have to account for how to arrange for designated drivers for everyone. We’ve heard of some companies paying for the Uber ride for each of the attendees, but the price for this can rack up fast. While in some cases, individual transportation may make more sense for you and your guests, in other cases, charter service can be the most logical and cost-effective means of accomplishing the rides that everyone needs to get home. For instance, in the wedding scenario that we pictured above, if everyone is going back to the same hotel, why not just hire a charter bus to shuttle your guests back to their lodgings when the event is over? It makes a lot of sense, and Professional Charter Services is just a phone call away when you need us.

4. It’s important to keep the group together.

We all know that one character, Bob, who takes his own car to the event that’s supposed to be a group outing, and suddenly, three or four people have joined Bob because his escapades are way more fun than everyone else’s. They’re over at the seafood place, laughing and having an uproarious time, while the main group is obediently attending the event but secretly envious of Bob and his companions for their fun. Or you have those few introverts who make an obligatory showing at your event for 5 minutes and then disappear. You can avoid this by simply having everyone drive together in a charter bus to the event location. Everyone arrives together, everyone does the event together, and everyone goes home together. It’s perfect.

5. You’re doing an over-the-road tour.

Congratulations! You’re touring the beautiful state of California (and beyond!) with a group of people who are eager and ready to get their cameras out at each and every destination that you’ve programmed into the agenda. No matter what your destination, your guests shouldn’t feel like there is the least bit of uncertainty as to how they will get from place to place. To your guests, in fact, the charter bus will be almost invisible. They’ll just automatically expect to step onto the bus, and they’ll do so without thinking about the effort that you put into all the logistics of the tour. Rent a bus from Professional Charter Services for every tour. You’ll be glad you did.

6. You’re attending an athletic event.

It doesn’t matter if you’re the players or the fans – if you’ve ever been to a large athletic event with a big group of people, you know just how difficult it is to find parking, keep the group together, and have a good time when you’re stressed about driving there. Fortunately, the solution is here! Just rent a bus and the charter company will take care of all the hassle and unpleasant part of driving, leaving you free to relax, enjoy the event with your friends, and come home without fighting the sea of cars that all exit the parking lot at the same time you do.

7. You’re going to wine country.

The only thing better than touring wine country is doing it with more people. When you are putting a group together to visit wine country, you’ll likely have a number of stops and a fairly scripted schedule. You’ll want to give everyone in the group the chance to feel like it’s a leisurely progression with the chance to attend the wine tastings and vineyard tours that they’re looking forward to, without allowing anyone to lag behind the group or get caught talking with that immensely interesting gardener. Having a charter bus that departs on schedule is a great way to tactfully signal to the group members that it’s time to move to the next step. No one wants the shuttle to leave them behind!

8. You’re planning a convention or meeting.

Conventions for your industry are a great way to meet people in your niche, collaborate, network, and learn from the best of the best in the keynote speeches. Some of the best conventions are the destination conventions, where everyone goes to a remote location, stays in the same hotel, and eats, sleeps, and breathes the material that you’re covering for those few days. No matter where you’re holding the convention, a charter bus can be a great way for you to transport your people there and back. Whether you have a delegation of employees going there to learn or you have people setting up a booth to sell your products in the convention’s expo, you’ll be grateful that you don’t have to add transportation to the pile of logistics you’re carrying.

9. You need people picked up from the airport.

If a larger group of coworkers, friends, or colleagues is coming into town for one gathering, you’ll want to make arrangements for them to get picked up from the airport when their flights arrive. Sure, they could all take rental cars or taxis, but if all of them are arriving at the same time and going to the same location, it makes more sense to send a shuttle for them with a driver who will meet them as they exit the airport’s secure area and make their way towards the ground transportation area. Schedule a shuttle so that they can arrive worry-free at your destination.

These are just a few of the times when you should consider hiring a charter bus. When you need a charter bus in San Francisco, call Professional Charter Services. Get a free quote today.